We are currently recruiting for a Billing Administrator to join our Maintenance Division in our Head Office in Dublin 15 on a full time, permanent contract.
This is an entry level role with the successful candidate supporting the wider Maintenance Team with their administrative duties.
Key Responsibilities Prepare draft invoices based on information provided by Dispatch through GeoPal dockets Check material and sub-contractor costs against PO/supplier invoices on RedSky Calculate labour costs based on rate cards and allocate to the relevant jobs on RedSky Based on available pricing information, prepare and process invoices for clients ensuring all Sensori FM client details are captured accurately to pass on to the Finance Department Track document workflows to ensure that invoices are raised and issued for all jobs submitted for costing/invoicing by the Administration team Assist the Finance Department in dealing with any client queries about their invoice/s Analysing WIP reports to ensure billing is prepared in a timely and efficient manner Following up with clients to obtain PO's Ensure accurate data entry to accounts tracker (PTA) Preparation of information for the Finance Department Manage client queries, ensuring satisfactory customer service is provided to all and queries are escalated quickly and efficiently, where necessary Manage filing and ensure that documentation is correctly stored Support the FM Operations Manager in promoting a culture of excellent customer service by establishing exceptional working relationships with the client/s Understand the range and depth of the services provided by Sensori FM with the eagerness to further develop your knowledge of the business and the services we provide Act as a brand ambassador and lead the Company through its ongoing expansion Any other duties as deemed necessary for the efficiency of the business SKILLS AND KNOWLEDGE REQUIRED Degree qualified, in a Business discipline (ideally a recent graduate) A minimum of 2 years' experience in a fast paced commercial environment Proficient in Microsoft Office with proven experience of using a variety of software Conscientious with a high attention to detail with the ability to meet strict deadlines Capable of prioritising tasks whilst possessing the ability to work under pressure Motivated self-starter, who can work both independently or as part of a team Excellent communication skills, both written and verbal, with fluent English Experience in a similar role