Work Location:
Dublin, Ireland
Hours:
35
Line of Business:
Administration
Job Description:
TD Bank Group:
Headquartered in Toronto, Canada, with more than 85,000 employees in offices around the world, The Toronto-Dominion Bank and its subsidiaries are collectively known as TD Bank Group (TD). TD offers a full range of financial products and services to more than 25 million customers worldwide through three key business lines:
* Canadian Retail including TD Canada Trust, Business Banking, TD Auto Finance (Canada), TD Wealth (Canada), TD Direct Investing and TD Insurance
* U.S. Retail including TD Bank, America's Most Convenient Bank, TD Auto Finance (U.S.), TD Wealth (U.S.) and TD's investment in TD Ameritrade
* Wholesale Banking including TD Securities
With a presence in Dublin for more than 20 years, TD Securities officially opened its new office space at One Molesworth Street in 2019. TD Securities in Dublin trades as TD Global Finance (TDGF), an unlimited company wholly owned by The Toronto-Dominion Bank (TD). Backed by TD's strong balance sheet and high credit rating, TDGF is a fully licensed broker dealer regulated by the Central Bank of Ireland. Our dedicated team of over 120 employees across front office, support and control, and technology roles help extend our global reach and knowledge to serve clients on the ground in Ireland and throughout Europe.
As part of our TDGF growth strategy, we are also growing our Ireland-based technology teams to support our global TD Securities and TD Bank Group Business lines.
Business Context:
1 year fixed term contract, Maternity cover. EA role supporting Managing Directors and above as well as working closely within the EA team for coverage.
Position Overview:
* Extensive diary management for ever changing and conflicting diaries
* Schedule and coordinate internal and external meetings of all types across multiple time zones, across functional teams and liaise with colleagues at varying levels of seniority
* Serve as a gatekeeper between executives and internal and external stakeholders
* Manage travel arrangements, including flight bookings, accommodation, visas, transfers and itineraries
* Prioritize incoming emails and handle accordingly
* Work closely with execs to align needs and priorities
* Prepare and process expense claims as per TD policy guidelines
* Proactively identify ways to improve efficiency and workflow
* Handle any special projects assigned by the exec team
* Maintain team org charts, trackers, records and confidential documents
* Organize events including entertainment for clients and visiting colleagues
* Work with the team of EAs covering leave and managing delegation of duties as a team
* Book meeting rooms for internal and external meetings
* General day to day administrative and logistical support for the teams and senior management, including preparation of materials and other logistics
* Liaise with colleagues in TD regional offices
* Ad-hoc duties as and when requested
Desired experience/skills:
* Experience in a busy executive office environment (such as in an investment bank, professional services or corporate firm)
* Extensive experience of complex diary management
* Experienced travel coordinator
* Excellent Microsoft skills (Word, Outlook, PowerPoint essential) and knowledge of Adobe Acrobat
* High attention to detail
* Good initiative and proactivity, flexible
* Ability to work well with others
* Self-starter, limited line management oversight
Candidate Profile:
We are looking for a motivated, enthusiastic, strong team player to work with our team. Handling highly confidential information, excellent organization, communication and interpersonal skills are required for this exciting role.
Inclusiveness:
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve.
Interview Process:
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. #J-18808-Ljbffr