Our client is dedicated to providing high-quality care and support to their Nursing Home residents.
They are currently recruiting for a detail-oriented and proactive Administrative & Finance Coordinator to join their team.
This role is vital in ensuring the smooth operation of financial, administrative, and reception tasks while maintaining a compassionate and professional approach.
Based in Laois, this is a permanent role.
Salary is €31,200 pa and hours are 9 5.50 Monday to Friday.
DUTIES OF THE ROLE : Finance & Administration: Maintain and update resident listings, ensuring accuracy in financial records.
Follow up on outstanding resident balances and manage debt collection processes.
Process invoices, approve payments, and ensure timely vendor payments.
Set up and maintain vendor accounts and reconcile statements.
Oversee month-end financial reporting and ensure all queries are resolved promptly.
Maintain comprehensive and compliant resident files, adhering to company policies and H.I.Q.A.
regulations.
Process resident payments, record all cash transactions securely, and liaise with Head Office on financial matters.
Generate and submit accurate invoices for residents, H.S.E., and other responsible parties.
Provide secretarial and administrative support to the Home Manager, including correspondence management and minute-taking.
Resident Account Management: Keep resident listings updated daily, including rate changes and fund allocations.
Address resident queries regarding account balances and statements.
Manage overdue balances and ensure effective debtor control.
Prepare final accounts upon resident discharge, including processing any applicable refunds.
Liaise with solicitors and pharmacies regarding resident accounts as needed.
Maintain clear and accurate financial records for all residents.
Reconcile site safe funds daily and conduct weekly audits.
Reception & Front Desk Duties (as needed): Answer incoming calls, direct inquiries appropriately, and manage a multi-line phone system.
Greet and assist visitors and guests professionally, ensuring proper access control.
Handle incoming and outgoing mail, messages, and courier services.
Schedule and manage appointments efficiently.
THE IDEAL CANDIDATE Minimum of 3 years experience in a similar role.
A positive and compassionate attitude.
Ability to thrive in a high-productivity environment.
Excellent communication skills for interacting with residents, staff, and visitors.
Strong organizational and multitasking abilities.
Self-motivated with the ability to work independently and take ownership of responsibilities.
Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
Strong teamwork and interpersonal skills.
For further information contact or 9121894 Skills: Administration accounts people person Benefits: Great team & working environment