Exciting opportunity alert!
One of our prestigious City Centre clients is on the lookout for a flexible and organised Catering Administrator to join their team on a temporary basis, covering maternity leave.
This is your chance to work with a high-end organisation in a fast-paced, vibrant environment-don't miss out!
Administration duties, inclusive of: Accounts processing for the food, beverage and catering department.
Office duties including rostering administration, printing and publication to intranet of menus and maintaining accurate function sheets.
Reservations (telephone, email, online) and diary management Filing and records management Provision of monthly Management Information (till discrepancy reports/sales reports/debtors lists/financial accounts/ Holiday reports/Absent reports, etc) Operational duties, inclusive of: Communicate effectively and plan for the week ahead.
Prepare customer letters and hospitality booking sheets and seek/track confirmation of details contained; ensure customers are made aware of all aspects of booking terms (cost, invoicing, payment etc.)
Organise documentation for weekly group and reservation activity.
Complete and circulate the function sheets and rosters information each Friday to all departments.
Maintain accurate sick leave, holiday request records for staff and associated communications.
Follow up daily on any outstanding sales enquiries or provisional reservations.
Assist Catering Manager with stocktake processes and processes monthly onto accounts system for reporting.
Ensure correct filing and sign off processing for all HACCP paper works and documentation.
Process stationery orders and ensure sufficient stocks are held as required.
EPOS duties, inclusive of: Responsible for the administration and function of the EPOS system Financial reporting, stock control and the management of customer accounts Updating new menu items and price points onto EPOS live system daily Update any contracted supplier changes or stock price movements and report on same to the manager.
Processing of online purchases, delivery dockets and invoices through a computerised system in liaison with the Kitchen and Front of House teams Administration and management of EPOS system with regards to financial reporting, stock control and the management of customer accounts Update our Finance team on any debtor's information needed for EPOS in order to effectively manage live position of customer balances.
Essential Qualifications and Experience Previous experience in a busy catering or food and beverage department EPOS knowledge and previous administration experience Excellent communication and interpersonal skills including a proven track record in working with other people in a co-operative environment.
Strong numerical abilities with a focus on accuracy and analysis of data.
Excellent judgement and decision-making abilities.
Strong organisational and time management skills and ability to operate with precision in pressurised situations and to tight deadlines.
Strong attention to detail Skills: Admin Catering Communication Organisation Skills