Payroll & Operations Analyst - 6-month contract - day rate negotiable - Hybrid working
We have an exciting opportunity for an immediately available Payroll & Operations Analyst to join us on an initial 6-month contract, with hybrid working where you must be willing to travel to our Dublin office 2-3 days per week.
Role Overview:
The Payroll & Operations Analyst is responsible for overseeing and managing all operational and administrative aspects of the Executive population for ROI and UK. This typically includes the lifecycle processes for all directors including offers, onboarding, payroll and offboarding. The Payroll & Operations Analyst will ensure that relevant executive P&C operations run smoothly and efficiently, while maintaining compliance with Primark’s policies and legal regulations.
Key Responsibilities:
1. Offer and Onboarding:
1. Prepare total reward package for new-hires and promotions including assisting Executive Reward Manager with side-by-side comparisons.
2. Prepare job offers including offer letter, contract and offer pack.
3. Ensure all onboarding paperwork is completed accurately.
2. Executive Records and Data Management:
1. Maintain executive records, ensuring all executive information is accurate and up-to-date and fully reconciles.
2. Generate reports and analytics from data as needed.
3. Ensure all data and records are created and maintained for a more efficient team process.
3. Payroll Processing:
1. Work effectively and efficiently with the outsourced payroll provider.
2. Ensure executive payroll records are accurate and up-to-date.
3. Prepare payroll instructions, analyse and review payroll drafts.
4. Ensure payroll transactions are completed on time and efficiently.
5. Reconcile payroll and benefits accounts for each period.
6. In conjunction with the provider, generate payroll reports and summaries as needed.
4. Year End Cycle:
1. In conjunction with the Executive Reward Manager, assist in the effective implementation of year end timetable.
2. Create documentation for the executive performance review processes including data collection sheets, summary files and provide administrative support to ensure timely compliance.
3. Create files for the executive reward review including data collection files populated with accurate historic and current data, update them in a timely and accurate manner.
4. Ensure all files and documentation are right first time and translate easily and efficiently into summary decks.
5. Create year-end reward letters.
5. Reward and Benefits Administration:
1. In conjunction with the benefits team and other colleagues, administer executive benefits programs including enrollments, changes, and terminations.
2. Draft answers to executive inquiries regarding benefits and reward.
6. Compliance and Policy Management:
1. Stay up to date with labor laws and regulations.
2. Assist in the development and implementation of relevant policies, processes and procedures.
3. Assist with internal and external audits to ensure adherence to policies and regulations.
4. Prepare data for statutory reports.
5. Ensure absolute confidentiality of data at all times.
6. Escalate any issues or concerns around compliance or legislative matters.
7. Calculate redundancy payments for P&C partners and prepare paperwork for all colleagues in UK and ROI (including non-executives).
8. Maintain a record of all redundancies and associated details.
7. Offboarding:
1. Manage the administration of the offboarding process.
2. Ensure return of company property and access termination.
Qualifications:
1. Bachelor’s degree in Human Resources, Business Administration, or a related field.
2. Proven experience in Payroll and HR Operations or in a similar role.
3. Proficiency in HRIS and Microsoft Office Suite.
4. Strong understanding of HR functions, policies, and procedures.
5. Excellent organizational and multitasking abilities.
6. Exceptional communication and interpersonal skills.
7. High level of confidentiality and ethical standards.
8. Excellent attention to detail and accuracy.
9. Ability to work to tight deadlines.
Preferred Qualifications:
1. HR certification (e.g., SHRM-CP, PHR) is a plus.
2. Experience with Executive lifecycle management.
3. Familiarity with HR software and systems.
The ideal candidate will have proven experience in Payroll and HR Operations, proficiency in HRIS and Microsoft Office Suite along with a strong understanding of HR functions, policies, and procedures.
If the above is of interest to you then please apply and we can discuss the next steps in detail.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Accounting/Auditing and Human Resources
Industries
Retail
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