We are seeking a dedicated and professional Bookkeeper and Office Administrator to join our team, mainly focused on supporting the Chairman/CEO. The successful candidate will possess discretion, maturity, and flexibility, alongside essential experience in finance or bookkeeping and administration.
Key Responsibilities:
* Invoice and Payment Tracking: Maintain accurate records of invoices and payments across various projects.
* Bank Reconciliations: Conduct regular bank reconciliations, ensuring all financial records are accurate and up-to-date.
* Tax Preparation: Prepare essential paperwork for annual personal and company tax returns in consultation with our accountants.
* Query Handling: Manage ad hoc queries via emails or phone calls from suppliers, contractors, and tenants.
* Filing System Management: Organize and maintain filing systems meticulously.
* Data Management: Update and maintain data streams and key performance indicators (KPI) on various projects.
* Errand Running: Carry out occasional errands as required to support the team.
* CEO Collaboration: Work closely with the CEO and other key executives/shareholders on ad hoc tasks, special projects, and strategic initiatives.
* Property Management: Oversee property-related tasks including maintenance coordination liaising with tenants, contractors, and sales agents.
* Meeting Preparation: Prepare meeting agendas, take minutes, and distribute meeting notes on occasion.
* Document Preparation: Draft, review, and edit documents, reports, and presentations.
* Communication Liaison: Act as a primary point of contact when required.
* Confidential Information Handling: Safeguard confidential information and ensure it is handled with integrity.
Required Competencies:
* Discretion: High level of confidentiality and professionalism.
* Maturity: Demonstrated maturity in handling sensitive information and situations.
* Flexibility: Ability to adapt to varying tasks and priorities.
* Financial Acumen: Proficiency in finance or bookkeeping practices.
* Communication Skills: Excellent verbal and written communication skills in English.
* Organizational Skills: Strong attention to detail and organizational abilities.
* Technical Proficiency: Familiarity with modern office software and tools.
Previous Experience Required:
* Proven experience as a Bookkeeper, Personal Assistant, Executive Assistant, or in a similar role.
* Demonstrable experience in finance or bookkeeping, including bank reconciliations and preparation of tax-related documents.
* Experience managing emails and handling queries from diverse stakeholders.
* Prior experience in data management and maintaining KPIs is advantageous.
How to Apply:
If you believe you have the skills and experience to excel in this role, please submit your CV and a cover letter outlining your suitability for the position.
Job Types: Part-time, Permanent
Expected hours: No less than 20 per week
Schedule:
* Monday to Friday
Experience:
* Financial / Bookkeeping: 1 year (required)
* PA or EA: 5 years (required)
Work authorisation:
* Ireland (required)
Work Location: In person
Application deadline: 08/09/2024
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