Bookkeeper/Office Administrator (Part-time)
We are seeking a dedicated and professional Bookkeeper and Office Administrator to support the Chairman/CEO of our business.
Mainly focused on supporting the CEO, the successful candidate will possess discretion, maturity, and flexibility, alongside essential experience in finance or bookkeeping and administration.
Location: Limerick city
Duration: Part-time Permanent Expected Hours: 8-12 hours per week approx.
Key Responsibilities:
* Invoice and Payment Tracking: Maintain accurate records of invoices and payments across various projects.
* Bank Reconciliations: Conduct regular bank reconciliations, ensuring all financial records are accurate and up to date.
* Tax Preparation: Prepare essential paperwork for annual personal and company tax returns in consultation with our accountants.
* Query Handling: Manage ad hoc queries via emails or phone calls from suppliers, contractors, and tenants.
* Filing System Management: Organize and maintain filing systems meticulously.
* Data Management: Update and maintain data streams and key performance indicators (KPI) on various projects.
* Errand Running: Carry out occasional errands as required to support the team.
* CEO Collaboration: Work closely with the CEO and other key executives/shareholders on ad hoc tasks, special projects, and strategic initiatives.
* Property Management: Oversee property-related tasks including maintenance coordination liaising with tenants, contractors, and sales agents.
* Meeting Preparation: Prepare meeting agendas, take minutes, and distribute meeting notes on occasion.
* Document Preparation: Draft, review, and edit documents, reports, and presentations.
* Communication Liaison: Act as a primary point when required.
* Confidential Information Handling: Safeguard confidential information and ensure it is handled with integrity.
Requirements:
* Proven experience as a Bookkeeper, Personal Assistant, Executive Assistant, or in a similar role.
* Demonstrable experience in finance or bookkeeping, including bank reconciliations, invoicing, and preparation of tax-related documents etc.
* Experience managing emails and handling queries from diverse stakeholders.
* Prior experience in data management and maintaining KPIs is advantageous.
Competencies:
* Discretion: High level of confidentiality and professionalism.
* Maturity: Demonstrated maturity in handling sensitive information and situations.
* Flexibility: Ability to adapt to varying tasks and priorities.
* Financial Acumen: Proficiency in finance or bookkeeping practices.
* Communication Skills: Excellent verbal and written communication skills in English.
* Organizational Skills: Strong attention to detail and organizational abilities.
* Technical Proficiency: Familiarity with modern office software and tools.
Offer:
An attractive salary is offered for the successful candidate. We estimate this salary to be around €25,000 - €30,000 per annum, depending on experience.