Duties & Responsibilities
* Preparing purchase orders on Sage for all customer/stock requirements as well as other business needs.
* Ensure costs on Sage system are immediately updated for any price increases, preferred supplier, or any new stock items.
* Ensure all purchase orders are accurately priced before they are sent for second line of approval.
* Following up with suppliers for order confirmations and expected delivery dates. Relaying this information back to the relevant stakeholders.
* Checking order confirmations for accuracy.
* All information with respect to supplier order acknowledgments to be forwarded to owner of order where necessary.
* Continuously reviewing stock levels to ensure customer and production demands are always fulfilled.
* Liaise with purchasing team colleagues to ensure all tasks are completed in a timely and efficient manner.
* Liaise fully with the sales department and commit 100% to strategic periodic requirements of products that have seasonal fluctuations. These requirements must be planned for and awareness of this can only be accurate by studying the history and liaising with the sales department.
* To ensure the sales department are furnished with all up to date F3 price lists from intercompany organisations.
* Send breakdown lists to sales team of all intercompany deliveries due for arrival one week ahead of shipment on a specific spreadsheet. This needs to include original date of confirmation promised versus actual ship date. Regular liaising with the logistics department will be required for this.
* Contribute fully to stock control and overall supplier engagement.
* Negotiate prices on a regular basis and work with Quality/Sourcing Dept. to improve supplier management and resourcing where needed.
* The purchasing of all Clean Process hardware products for Capital Projects. This will involve liaising with the Director of Capital Projects.
* The purchasing of all APC hardware products for Capital Projects and unit upgrades. This will involve liaising with the APC Sales Manager.
* The purchasing of all products for the Production Department. This will involve liaising with the relevant Supervisors.
* Liaise with Stores to ensure goods are receipted in on Sage in a timely manner.
* Liaise with Accounts Department to ensure accuracy of invoices before posting and subsequently paid.
* Attend all meetings with group sourcing & purchasing in order to keep all Camfil Ireland stakeholders up to speed on all aspects of what is important in this area. Feedback to the sales teams is of major importance in relation to any supply chain issues.
* To gain an understanding of the business landscape in order to have a positive input for when potential forward planning is required to ensure stocks are in place for unprecedented demands or busier seasons.
* To help with monthly stock take. Physical counts, troubleshooting discrepancies, ensuring all sage receipts are completed in line with goods arriving, in particular, checking items which were collected by Camfil staff or delivered elsewhere (e.g. customers) etc.
* Manage all PO’s whether they were raised by the Purchasing department or not. Closing out all mails on the Acknowledgements Ireland account.
* Ensure all holidays and planned time off does not clash with the second purchasing team member or internal sales team.
* Ensure that all products are set up accordingly using the new product info form …Ensuring correct groups and pricing.
Skills/Personal Attributes
* Be a team player and report regularly with respect to any patterns of irregularity that may impact the business negatively, i.e., shortages of fast moving products due to raw material shortages.
* Enthusiasm - Show that they are fully committed and take pride in their work.
* Experience with Sage is desirable but not necessary.
* Excellent IT skills with good attention to detail
* Fluent English speaker
* Fully proficient with MS office – Excel, Word, PowerPoint etc..
* Comfortable working in a complex, challenging and fast-paced environment
* Ability to identify and manage change, and constantly challenge the status quo
* Determined and resilient, with the drive to complete all tasks
Equality Statement
We are an equal opportunities employer. At Camfil, we welcome applicants from all backgrounds, we do not discriminate based on gender, marital status, family status, sexual orientation, religion, age, disability, race or membership of the Traveller community. We appreciate the true value that people from all backgrounds bring and we strongly believe that diversity creates a workforce that is accurately reflective of society, Camfil wishes to encourage a workplace where all employees succeed on their merit. If you have a disability and require any accommodations to be made for your job application or should you require information about the role in an alternative format, please reach out to our HR Business Partner, Katie O’ Connor, at katie.oconnor@camfil.com.
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