Job Title & Grade: Payroll Manager Grade VI
Campaign Reference: RQ963
Closing Date: Monday Feb 24th 2025
Interview Date: Interviews to take place on Monday March 3rd
Location of Post: Peamount Healthcare, Newcastle, Co. Dublin
Details of Service: Peamount Healthcare is an independent voluntary organisation that provides a range of high-quality health and social care services.
Reporting Relationship: Director of Finance
Purpose of Post: The Payroll Manager is responsible for ensuring accurate and timely payroll processing of a bi-weekly payroll and monthly payrolls, maintaining employee payroll records, calculating pay awards, supporting the Teams with various reporting, analysis and ongoing ad hoc tasks.
Eligibility Criteria Qualifications & Experience:
1. Minimum ten years experience in similar role
2. Experience working in a high-volume payroll operations environment as a Payroll Manager or similar role
3. Preferably experience with Megapay Payroll, Softworks or other payroll systems, HR Systems and T&A systems
4. Strong knowledge of Irish payroll legislation, tax compliance requirements, Revenue reporting, pensions, welfare requirements and statutory leaves requirements
5. Advanced skills in Microsoft Excel and the MS Office suite
6. IPASS qualified required.
7. Accounting qualification
Skills, Competencies And Knowledge:
1. Strong track record in managing/supporting Payroll & HR projects with effective upward communication to Senior Management
2. Excellent attention to detail and accuracy in handling payroll data and employee data
3. Demonstrates a comprehensive knowledge of current payroll legislation
4. Enthusiastic and ambitious with a strong work ethic and flexible work attitude
5. Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines
6. Excellent communication skills with the ability to handle sensitive employee matters professionally
7. Team player with ability to contribute both individually and as part of a small team.
8. Strong numerical and analytical skills.
9. Experience in the retail sector or other high-volume payroll processing industry.
10. Experience working with payroll service providers and managing relationships with external vendors.
Principal Duties & Responsibilities:
1. Managing Payroll Team and supporting team with their career development requirements
2. Manage the end-to-end payroll process, including calculating and processing bi-weekly and monthly payrolls for all employees
3. Process all payroll deductions, including pensions, Unions subscriptions, Maternity pay, Paternity Pay, Sick Pay, etc.
4. Maintain all staff records from set up of new hires, acceptance of new employees into payroll, and completing social welfare forms related to payroll as required.
5. Validate, correct and input data received to agreed deadlines.
6. Handle routine and complex colleague queries regarding payroll related issues.
7. Submitting expense reports to Revenue.
8. Support the People Managers in the processing of their Teams payrolls.
9. Liaise with Finance to ensure timely and accurate payroll reconciliation.
10. Liaising with HR team on any staff/compliance issues as required.
11. Assist the Finance team with external auditors and tax advisors as required.
12. Develop and implement payroll policies and procedures to streamline processes.
13. Collaborate with auditors during financial audits and provide support for payroll-related queries.
14. Supporting operational goals and objectives by anticipating needs, and resources required.
15. Leading the implementation of payroll solutions and integration with stakeholders.
Compliance & Reporting:
1. Ensure full compliance with statutory regulations.
2. Manage Fortnightly, Monthly and Year-end procedures and submissions.
3. Provide accurate payroll reports for management, HR & Finance Teams, and external bodies.
Employee Support:
1. Supporting Payroll Team and primary point of contact for payroll-related enquiries from employees and Managers
2. Address discrepancies or issues raised by employees in a timely and professional manner.
Continuous Improvement:
1. Continuously assess and recommend improvements in payroll systems and processes.
This job specification is designed to provide a general overview of the role of Payroll Manager. It may evolve as our organisation grows or if other tasks are identified as necessary.
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