Accounts Payable Associate
My client, a multinational e-commerce company, is seeking an Accounts Payable Associate to join their team in Galway City.
This role is a permanent position with a hybrid model of working (4 days onsite, 1 day from home).
Key Responsibilities:
* Ensure all invoices are processed in line with internal controls.
* Paying suppliers within agreed payment terms.
* Investigate and resolve AP finance-related issues in a timely manner.
* Support continuous improvement initiatives.
* Partner and collaborate with stakeholders impacted by the services and support the P2P end-to-end process.
* Perform internal audits on processes to ensure compliance with internal controls.
* Complete various analyses and reconciliations in line with functional requirements.
* Serve as the point of contact for escalations with suppliers and internal clients.
* Ensure timely responses to department queries and tickets.
* Document processes and assist in developing the function.
* Complete month-end tasks within set deadlines.
* Ensure quality and completeness of supplier and purchase order data across company systems.
* Review and validate supplier setup requests.
* Perform validation checks on purchase orders.
* Enter and upload invoices into the system.
* Drive standardization and perform master data management.
* Follow up on missing documentation in a timely and proactive manner.
* Work with auditors to share sample documents as requested.
* Liaise with offshore teams to ensure timely processing of invoices and queries.
* Set KPIs and review processes periodically to ensure high-quality standards.
* Partner and collaborate to identify areas for process improvement.
* Act as a mentor to interns.
* Assist with ad-hoc responsibilities, including involvement in projects related to Purchase to Pay processes or systems.
Experience:
* Bachelor's Degree or Finance qualification desirable.
* At least 2 years of experience working in a busy accounts payable environment.
* Flexible and able to handle ad-hoc issues that may arise.
* Strong organizational and planning skills.
* Problem identification and resolution skills.
* Meticulous attention to detail and strong planning and forward-thinking capabilities.
* Demonstrated ability to anticipate needs and situations before they are fully developed.
* Proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet).
* Excellent written, verbal, and presentation skills.
* High level of discretion pertaining to confidential information.
* Overseeing routine department activities to ensure accuracy and timeliness.
* Motivation to develop and maintain internal and external relationships.
* Setting and facilitating the achievement of department objectives.