Job title: Clerical Officer Part Time
Company: Cpl Group
Job description: Our client, a public sector body, wishes to hire an experienced administrator who is immediately available for a part time (2 days) Clerical Officer position on a temporary 3-month contract based in Galway City.
RESPONSIBILITIES:
1. Supporting the SEO in all administrative needs
2. Checking, verifying, and recording invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning, and Printer Invoices
3. Processing orders in respect of Janitorial items and Oil requests
4. General administration duties, e.g. filing, typing, data input, photocopying, scanning, etc.
5. Minute taking as required
6. Dealing with queries by phone, email, and post
7. Contacting relevant stakeholders to follow up on queries particularly in relation to invoices and services not provided as per contracts
8. Attending and arranging tender viewings with prospective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
9. Any other duties as assigned by the Staff Officer/Senior Executive Officer
10. Scheduling clinics
11. Processing claim forms
12. Processing and issuing Primary Medical Certs to people with disabilities
13. Sending out clinic appointment letters
14. Keeping the client database up-to-date
REQUIREMENTS:
* Proficient with Microsoft Office; Word, PowerPoint, and Excel
* Strong typing skills are essential
* Dictaphone typing is desired but not essential
* Excellent communication, organisational, and presentational skills
* Attention to detail, prioritisation, and deadline-oriented
Expected salary:
Location: Galway
Job posting date: Sun, 01 Sep 2024 06:11:53 GMT
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