We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to the Program Management Office (PMO) and Construction Management Teams.
Key Responsibilities
* Provide administrative support to the PMO and Construction Management teams, ensuring smooth operations and project efficiency.
* Manage contractor onboarding, arranging training and issuing security badges as necessary.
* Maintain and update the Construction Wiki, guaranteeing content accuracy and up-to-date information.
* Execute the change management process in Procore, uploading relevant data for financial review before invoice approvals.
* Analyze data, gather documents, and create reports for leadership insights.
* Utilize Microsoft Office tools (Excel, Word, PowerPoint) to organize information, apply formulas, and generate actionable insights.
* Conduct thorough investigations into project information, ensuring accuracy and alignment with business objectives.
* Support special projects and one-off initiatives assigned by senior leadership.
Required Skills & Experience
* Proven experience in administrative support, preferably within a PMO or construction-related environment, demonstrating expertise and proficiency.
* Strong proficiency in Microsoft Excel, including formulas, calculations, and data manipulation techniques.
* Experience gathering and analyzing data, building reports, and providing key findings to stakeholders.
* Excellent organizational and multitasking skills, with the ability to manage competing priorities and meet deadlines.
* Able to work independently, take initiative, and proactively solve complex problems.
* Strong communication skills and ability to collaborate effectively across multiple teams and departments.
About Our Team
This role will be part of the EMEA team, supporting various teams and collaborating with cross-functional groups to achieve business objectives. We are looking for a highly organized and detail-oriented individual who can provide dedicated support to the Program Management Office and Construction Management Teams.