Location: Dublin 2 (Fully On-Site)
Salary: €30,000 - €35,000 (Negotiable Based on Experience)
Hours: Monday – Friday, 09:00 – 17:30 (1-hour lunch, flexibility available)
A reputable company in Dublin 2 is seeking a Receptionist / Office Administrator to manage front desk operations and provide key administrative support to the wider team. This is a fantastic opportunity for someone with strong organisational skills, a professional approach and a friendly demeanor who enjoys working in a people-focused and structured office environment.
About the Role
This position is 80% reception-based with 20% administrative responsibilities, supporting the finance and compliance teams. The role requires a high level of professionalism, the ability to manage multiple tasks efficiently, and a proactive approach during both busy and quieter periods.
Key Responsibilities
Reception Duties:
1. Create a welcoming and professional environment for visitors, clients, and staff.
2. Manage a busy switchboard, answering and transferring calls efficiently.
3. Schedule meetings, manage diaries, and coordinate room bookings.
4. Organise travel and logistics for internal staff, including hotel, flight, and taxi arrangements.
5. Ensure the reception area and meeting rooms are well-maintained and presentable at all times.
6. Handle incoming and outgoing post, couriers, and deliveries.
7. Manage catering bookings and coordinate with vendors.
8. Provide general administrative support to management and directors.
9. Assist with initial CV screening and candidate assignment.
10. Maintain and update job slots and board administration.
Office Administration Duties:
1. Manage purchase orders and liaise with suppliers.
2. Oversee general office maintenance and coordinate with external service providers (e.g., cleaning services, kitchen suppliers, office maintenance).
3. Ensure all office supply orders are completed efficiently.
4. Support compliance and finance teams with administrative tasks as required.
What We’re Looking For
Experience & Knowledge:
1. Minimum 2 years’ experience in a receptionist or office administration role.
2. Ability to handle a busy switchboard system professionally.
3. Strong administrative background with experience managing multiple tasks.
4. Excellent interpersonal skills with the ability to communicate effectively with both internal and external stakeholders.
5. High level of initiative and the ability to work independently.
6. Proactive and solution-focused mindset with a strong can-do attitude.
7. Strong team player with the ability to collaborate across departments.
Skills & Competencies:
1. Excellent MS Office skills (Word, Excel, PowerPoint, Outlook).
2. Strong organisational and time-management skills, with acute attention to detail.
3. Ability to multitask and prioritise workload in a structured manner.
4. Problem-solving mindset, with the ability to remain professional and composed under pressure.
5. Highly numerate and analytical, comfortable working with reports and tracking progress.
6. Ability to work within company policies and regulatory guidelines, ensuring all tasks are completed in compliance with internal procedures.
What’s on Offer?
1. A permanent, full-time role with a highly respected company in Dublin 2.
2. A structured yet engaging office environment where you’ll interact with a variety of teams.
3. Competitive salary package €30,000 - €35,000 (negotiable based on experience).
4. Monday-Friday on-site role—ideal for those who enjoy working in an office setting.
5. An opportunity to take ownership of the front-of-house and office support function.
If you are a well-organised, professional, and proactive receptionist or office administrator, we’d love to hear from you!
Apply now by sending your CV to jbreslin@sigmar.ie or contact me on 014744634 for a confidential chat.
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