Job Description:
Public Sector Client
We are seeking a highly skilled HR Executive Assistant to join our Organisational Development team.
Key Responsibilities:
Onboarding:
* Manage the day one experience for new joiners and ensure best practice handover to the relevant manager.
* Coordinate the quarterly strategic induction process to maximize positive employee experience across day one in our Dublin HQ and two-day regional familiarization.
Learning & Development:
* Support Learning Academy delivery through effective scheduling, promotion, coordination, monitoring, evaluation, and reporting of training initiatives by maintaining relevant data on the management information system (MIS).
* Assist the OD Executive in all aspects of the Tuition Aid process from capturing data from the performance and development system, communicating outcomes, and administration around financing and completions.
Performance & Effectiveness:
* Manage the probation review process for all new joiners, ensuring manager and employee completion.
* Support the annual Performance and Development process through provision of systems support, communication, monitoring, and production of reports for the performance and development review boards.
* Collaborate with the OD Executive and external suppliers in delivering IDA Mentoring and coaching programs.
Communications:
* Manage the learning email box and communicate effectively with internal stakeholders and suppliers.
* Liaise with specialists within the HR&OD team to create engaging content for the monthly HR&OD newsletter to all staff.
* Prepare the monthly HR&OD report for circulation to the Management Committee.
Employee Engagement:
* Assist the OD Executive and supplier in preparing for and executing the Employee Survey.
* Support the OD Executive in coordinating post-survey interventions.
Early Careers:
* Support the company Graduate program Lead in coordinating graduate program rotations and events.
* Participate actively in the graduate recruitment process, including supporting the delivery of multiple assessment centers.
HR Systems:
* Play an active role in implementing and rolling out the LMS (Learning Management System) and TMS (Talent Management System).
* Maintain and validate data on the LMS and TMS.
HR Operations:
* Support recruitment competitions at level B as required.
* Provide cover support for HR Operations level B as required.
Key Competencies:
* Communications & Personal Effectiveness
* Client Focused Relationship Building
* Negotiation & Influencing
* Project Management
* Networking
Additional Requirements:
* Ability to work well under pressure, flexibly as a member of a team, and independently on own initiative in terms of time worked and tasks undertaken.
* Rlevant Level 8 third-level business/sector-related degree recognized on the National Qualification Framework is essential.
* Experience in the area of HR is preferable but not essential.
* Excellent IT skills in areas of PowerPoint, Word, and Excel.
* Absolute confidentiality and discretion will be expected.
* This role will require limited domestic travel and flexible working hours.