Overall Purpose of the Job
Apleona is seeking a full-time Facilities Assistant (FA) to facilitate the smooth running of client premises in Dublin 2.
Main Duties and Responsibilities
* Manage contractor and service provider visits.
* Ensure security systems and access control are functioning properly.
* Monitor Building Management System (BMS) and Plant operations.
* Provide facilities general support services.
* Handle mail and post room services, including deliveries.
* Cover for Health & Safety / Fire Officer responsibilities.
* Offer reception cover services.
* Manage document filing and facilities services related documentation.
* Coordinate waste and recycling operations.
* Monitor water use and optimize consumption.
* Manage stock levels and inventory.
* Provide ad-hoc equipment operational support.
Qualifications and Experience
* Prior experience in facilities management or related fields is highly desirable.
* Experience with security systems and access control procedures is required.
* Reception duties and administration services experience is essential.
* Excellent communication skills are necessary to interact with clients, service providers, and internal staff.
* Problem-solving abilities are required to address facilities-related issues promptly and efficiently.
* Flexibility to adapt to changing priorities and requirements in a dynamic work environment is essential.
* Hands-on experience, technical skills, and a proactive attitude towards managing facilities and providing excellent support services are required.
Working Pattern
The working pattern is Monday to Friday, 8 am to 5 pm.