An opportunity has arisen to join the Group corporate office in one of Ireland’s leading publicly listed companies as Receptionist. This individual will play a key role in creating and maintaining a professional and efficient group office environment.
The successful candidate will be a team player, have excellent organisational and communication skills and a very pleasant, professional and discreet manner. It is expected that you have a very flexible attitude and can react appropriately within a busy environment.
Due to the nature of the role and business requirements, this opportunity is fully office based.
Reception Duties
* Act as primary front of house point of contact including reception, telephone and visitor management.
* Meet and greet all visitors/ colleagues in a friendly and professional manner.
* Manage all incoming and outcoming post.
* Receive deliveries and arrange outgoing couriers as required.
* Ensure reception is clean, tidy and presentable.
* Assist Office Manager with managing colleague access cards.
* Sign in all visitors and issue / retrieve visitor access cards.
Meeting Room Management
* Coordinate meeting room bookings including ensuring that IT support is available as needed.
* Arrange and oversee catering for meetings as required.
* Ensure that meeting rooms are set up appropriately and all requirements are met.
Administrative Support
* Assist group colleagues as required with general administration, preparation of presentations and other documents.
* Assist the Group Finance Team with Capex database administration.
* Manage and process reception-related expenses.
* Support with diary and travel arrangements for colleagues
Facilities Management
* Maintain the cleanliness and organisation of the office kitchen.
* Complete meeting room and kitchen inspections – resolve and report any issues to the Office Manager.
* Monitor and order office and kitchen supplies, ensuring that all necessary items are available and stocked.
* Under the supervision of the Office Manager respond to office requirements and coordinate resources to resolve issues.
* Assist the Office Manager with monitoring outsourced contractors on as needed basis for safety and security.
* Fire Marshalling. Support in any emergency evacuation plans.
Corporate Social Responsibility
* Co-ordinate regular Head Office CSR meetings.
* Timely completion of minutes of CSR meetings and maintenance of meetings action log.
* Assist with CSR event management, set-up and co-ordination as required.
Requirements
* Professional, discreet and courteous manner at all times with the ability to remain calm under pressure.
* Strong intellect and a high standard of written and verbal English.
* Disciplined, highly organised and detail focused.
* A proactive, pragmatic and flexible attitude and willingness to participate in a broad range of duties.
* A focus on responsiveness and a positive, can-do attitude.
* A collaborative team player who is keen to engage, learn and develop.
* Previous receptionist or customer service experience essential.
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