Legal Administrative Assistant Dublin 2 (Office based) Person specification: Articulate - a nice phone manner and excellent written English skills are pre-requisite Numerate - comfortable with preparing quotes and invoices; will be well-able to keep track of costs and reconcile payments Able to prioritise effectively, as they'll have a wide variety of tasks Capable of working on own initiative, without constant supervision Balancing diligence / attention to detail with a 'can-do' positive attitude is probably the most important factor for success in this role. Job description: PA-style and reception duties Diary management (for the two Directors, me in IE, and Pieter in the NL) and ensuring our hours are recorded into our time management system; sending calendar invites; booking meeting rooms and co-ordination of events; making travel arrangements such as booking flights and hotels. Ensuring all business expenses are accurately recorded with receipts Manage the telephone for the office - it's not a hectically busy line, but it's very important as this person will take all new enquiries and filter them to an appropriate attorney. Incoming/outgoing post and couriers, photocopying/scanning as needed Accounts-related Paying fees using credit card / EFT and ensuring payments are accurately recorded Preparing and sending out bills, tracking payments and reconciling payments received Managing subscriptions, stationery orders, minor office expenses and petty cash Legal secretarial tasks Dictaphone typing, drafting letters / standard template-style correspondence, which the attorneys will check / edit and send on to clients Formatting forms and excel documents, compiling evidence Familiarity with Excel, Word, Powerpoint, Sharepoint, Adobe Pro, Microoft Teams, WeTransfer or similar all would be good Keeping on top of the team's deadlines and updating cases so that all deadlines are entered accurately Maintaining accurate records in the computer system when new clients join or need edits - e.g. billing contacts, updating client address info, opening up new matters Monitor / add status memos, deadline instructions on files Adding correspondence, cost estimates to matters Preparing automated trade mark watches (checks for similar filings) and reviewing the resulting citation letters Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills: legal admin support trademark Benefits: Negotiable