Opportunity: Accounts Assistant (Full-time, Onsite)
Location: Glasnevin, Dublin 11
The Role:
Due to continued growth, we are hiring an Accounts Assistant to support our team across multi-site locations. The function of the role is to support the business in all aspects of upcoming work, including sales and purchasing, as well as supporting team members on various client sites thereby allowing them to deliver exceptional service.
This role provides an excellent opportunity for growth and to gain knowledge of the biopharma industry, one of Ireland’s fastest growing sectors, gaining experience in procurement, health and safety requirements, and administration, all to the high standards of ISO 9001.
Key Responsibilities:
Accounts Receivable
* Collaborating with our technical experts to determine a detailed cost estimate for projects.
* Generating detailed quotes for a range of projects, whether small tasks or major initiatives.
* Confirming job completion status with the field service team.
* Issuing detailed invoices to clients, ensuring accuracy in billing and clarity in services provided.
* Looking after new client set ups, ensuring accurate customer details and tax compliance is recorded.
Accounts Payable:
* Submitting purchase orders to suppliers, ensuring all specifications and quantities meet project requirements.
* Input purchase invoices onto the purchase ledger on our ERP system.
* Looking after new supplier set ups, confirmation of new supplier bank details and changes to existing suppliers bank details.
* Ensure invoice queries are dealt with promptly, including sending queries to other departments as required.
* Managing company credit cards and reconciling same in line with company procedures.
* Month end review.
Other:
* Managing office communications, including monitoring and responding to emails with timely responses.
* Other ad-hoc duties supporting the field service team as required.
Required Attributes:
* High levels of confidentiality and dependability.
* Accurate data entry and excellent attention to detail.
* Validated admin expertise, with the organisational skills to multitask and work to deadlines.
* Work independently as well as in a collaborative environment.
* Excellent communication skills, both verbal and written.
* Flexible approach to all areas of the role, with a can-do attitude and passion for this work.
* Excellent people skills, with a focus on building and strengthening the client relationship.
* Proficiency with the Microsoft suite of products (particularly Excel and Word) and others.
Qualifications & Experience:
* Fluency in English is essential for this role.
* 2-3 years’ experience in a similar role is desirable.
* Pharmaceutical or food industry experience desired, but not essential.
* Proficiency with ERP systems also desired, but again not essential.
Core Benefits:
* Competitive salary.
* 22 days holidays (excluding bank holidays).
* Company pension.
The Accounts Assistant will play a key role in the success of the company, including providing administrative support to the leadership team. This is a fantastic opportunity to join a company rapidly expanding and gaining an enviable reputation in the market.
From disability, neurodiversity or other perspectives, should you require any application process accommodations, please do not hesitate to reach out to us, and we will confidentially support same.
Job Type: Full-time
Pay: €35,000.00-€40,000.00 per year
Schedule:
* Monday to Friday
Work authorisation:
* Ireland (required)
Work Location: In person
Reference ID: Accounts Assistant
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