Around the world, SYSTRA's specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.
For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs. With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.
ContextAre you an organized and tenacious individual looking to thrive in a friendly and professional office environment? SYSTRA UK & Ireland is seeking a proactive Office Administrator to join our dedicated team in Dublin. If you have excellent administrative skills and enjoy being busy, this role is perfect for you.
The role will provide office management assistance to the local office(s) to ensure the office is well maintained, enabling our employees to work in a safe, efficient, and excellently maintained office environment. You will enhance the experience of our employees and visitors and provide a range of administrative support on both an office and project basis.
Missions/Main DutiesProvide administrative support to various departments within the businessSupport in the management of office facilities and staff welfareOversee daily office operationsGenerate and manage client invoicesAdministrate the PO process and associated dataGreet visitors and ensure meeting rooms are well maintainedMaintain offices suppliesProfile/SkillsExceptional attention to detail, ensuring accuracy and reliabilityExperience managing POs and invoicing preferableSelf-motivated with an ability to work on own initiativeAbility to multi-taskComfortable interacting at all organisational levelsProfessional standard of written and verbal English is essentialProficiency in Microsoft Office suite; experience using IFS beneficial but not essential)Why SYSTRA? Our three core values: Excellence, Connected Teams and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders.
FlexibilityBecause we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working. We also recognise that life doesn't always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential.
Diversity & InclusionWe provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment.
It's no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.
Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email: ****** where your request will be treated confidentially and with respect.
As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role.
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