Job Title: Executive Secretary
We are seeking an experienced Executive Secretary to support high-level executives in managing their schedules, communications, and administrative tasks.
Key Requirements:
* Education: Bachelor's degree in business administration, office management, or a related field. Professional certifications like Certified Administrative Professional (CAP) or Executive Assistant Certification may be preferred.
* Experience: 5-10 years in an executive Secretary role with some experience in leadership or executive settings. Experience in the healthcare industry is beneficial.
* Technical Skills:
o Software proficiency
o Document management
* Communication Skills:
o Clear and professional writing and speaking abilities for preparing reports, memos, and handling external communications.
o Ability to build strong relationships and communicate effectively with senior executives, staff, and external stakeholders.
* Organizational and Time Management Skills:
o Managing multiple tasks under tight deadlines
o Prioritizing tasks and managing time effectively
o Ensuring accuracy in scheduling, documentation, and all executive correspondence
* Problem-Solving Abilities:
o Anticipating needs and proactively addressing challenges
o Handling confidential or time-sensitive decisions
* Confidentiality and Discretion: Comfort with managing confidential and private matters, showing high levels of integrity and trustworthiness.
* Adaptability and Flexibility: Ability to adapt to changing priorities and work effectively in fast-paced or high-pressure environments.
* Leadership and Initiative: Taking initiative and being a self-starter, often stepping in to handle critical tasks when required.
* Professionalism: Polished and professional demeanor as the Executive Secretary is often the first point of contact for clients or visitors. Strong understanding of professional etiquette and business norms.
The successful candidate will have excellent organizational and communication skills, with the ability to maintain confidentiality and discretion.
The estimated salary range for this position is $60,000 - $80,000 per annum, depending on experience and qualifications.