Job Description
We are seeking an Executive Assistant to join our team in Dublin 4. This is an immediate start opportunity with a salary up to €50,000.
The successful candidate will have at least 3 years of experience in a C-Suite Executive Assistant role and be able to apply directly or send their CV for consideration.
Key Responsibilities
* Act as a gatekeeper / first point of contact for key partners
* Provide administrative support to the HR Director and key members of their team
* Manage diaries and plan through prioritisation of appointments
* Receive calls and deal with clients and colleagues in a professional manner
* Organise internal and external meetings
* Maintain client contact information within the CRM system
* Maintain templates for key client documents
* Liaise with the Client Take On Team to ensure efficient onboarding of clients
* Manage all correspondence
* Take minutes at key team meetings
* Prepare presentation slides and material using PowerPoint
* Develop business continuity plans
* Assist with coordination and management of special projects, as required
* Perform various ad-hoc administration duties
Essential Requirements
* Bachelor's degree or postgraduate qualification (minimum Level 7 on the National Framework of Qualifications)
* Minimum 3 years' relevant experience in Executive Assistant support to C-suite level or similar area
* Well-developed IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to use effectively to improve performance and communications
* Exceptional attention to detail and communication skills
* Evidence of ability to adapt to changes in working environment while working under tight deadlines
* Experience handling confidential information, demonstrating high levels of integrity and discretion