Administrative Assistant
Job Summary (50 words):
The Administrative Assistant will be responsible for managing correspondence, data requests, and meetings across the HOS Team. The role involves drafting responses, scheduling meetings, tracking PQs and Reps, and managing financial and HR data.
Job Description:
Key Responsibilities
* Organise and manage correspondence into the Head of Service Office and draft responses as required.
* Manage data requests across Primary Care services from REO, IHA Manager, National HSE, other HSE divisions, and various external bodies.
* Record and report NIMS Incidents.
* Schedule and coordinate various meetings across the HOS Team, including minute taking.
* Coordinate and track Parliamentary Questions (PQs) and Representations (Reps) and responses from public representatives to Primary Care services.
* Track financial and HR data, and KPI and performance data.
* Manage and track information gathering and reporting for Quality, Health & Safety across the division.
* Manage archiving and filing as required.
Competencies
Professional Knowledge & Experience
* Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria, and post-specific requirements of the role.
* Maximises the use of ICT, demonstrating excellent computer skills, particularly Microsoft Office, Outlook, etc.
* Demonstrates the ability to work in line with relevant policies and procedures.
Planning and Managing Resources
* Demonstrates the ability to plan and organise own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met.